Securing Your Gradebook Data

To ensure we maintain accurate records and protect student data during the current Canvas security response, please maintain a local backup of your current Gradebook. This ensures you have a "Last Known Truth" for student grades should access be interrupted.

Step 1: Export Your Grades

• Open Grades: Select Grades in your course navigation.

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• Export File: Click the Export button and select Export Current Gradebook View. Canvas will automatically download the CSV file to your computer.

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Step 2: Secure the File to HCC OneDrive

Following our institutional security protocols, do not store student data on your personal device.

• Open the File: Open the downloaded CSV in Excel.

• Save to Cloud: Click File, then Save As.

• Select Location: Choose OneDrive - Howard Community College.

• Finalize: Name your file and click Save.

Step 3: Clean Up Your Device

• Verify: Ensure the file is visible in your HCC OneDrive.

• Delete: Delete the original CSV file from your personal "Downloads" folder immediately.

How to Use This Backup

In the event of a service interruption, this file provides:

• Last Known Totals: Refer to the Current Grade or Final Grade columns for student standings.

• Point-Based Data: Individual assignments will display as raw points.

• Roster Information: The file includes student names and IDs. For offline communication, please use the course roster on Colleague for student emails.